There are two ways to produce a Colorado condo resale certificate. A document portal
takes an order and assembles a packet from whatever data it can pull, then adds a fee on top.
CommunityPay generates the certificate from the association’s live ledger, with the
statutory fee going to the association — not a middleman.
Document portal
- Orders a packet and waits on the association to supply figures.
- Assembles a PDF from uploaded or re-keyed data.
- Adds a service fee on top of the statutory charge.
- No live tie back to the books behind each number.
CommunityPay
- Generated from the association’s live ledger in minutes.
- Every disclosure item mapped to its statutory subsection.
- The association’s actual cost — no portal markup added.
- SHA-256 content hash and an immutable audit trail.
The statutory fee goes to the association — not a portal.
Colorado lets the association recover its actual cost of preparation.
A document portal layers its own service fee on top of that statutory charge. Generating the
certificate from the association’s own ledger does not.
The compliance profile that governs a
Colorado condominium resale certificate, with the fee cap, delivery deadline, and buyer
review period for each. Every figure is read from the live profile registry.
Colorado Common Interest Ownership Act
C.R.S. §38-33.3-316 · 12 required items
The statutory items that must appear in the certificate, each mapped to its subsection of law.
This is the checklist title officers and board members use to verify completeness.
Colorado Common Interest Ownership Act
C.R.S. §38-33.3-316 · 12 items
(8)
Statement of unpaid assessments currently levied against the unit
“The association shall furnish to a unit owner or such unit owner's designee or to a holder of a security interest or its designee upon written request, delivered personally or by certified mail, first-class postage prepaid, return receipt, to the association's registered agent, a written statement setting forth the amount of unpaid assessments currently levied against such owner's unit. The statement shall be furnished within fourteen calendar days after receipt of the request and is binding on the association, the executive board, and every unit owner. If no statement is furnished to the unit owner or holder of a security interest or his or her designee, delivered personally or by certified mail, first-class postage prepaid, return receipt requested, to the inquiring party, then the association shall have no right to assert a lien upon the unit for unpaid assessments which were due as of the date of the request.”
(2)(a)
Fiscal year commencement date
“The date on which its fiscal year commences;”
(2)(b)
Current operating budget
“Its operating budget for the current fiscal year;”
(2)(c)
Current assessments by unit type, including regular and special assessments
“A list, by unit type, of the association's current assessments, including both regular and special assessments;”
(2)(d)
Annual financial statements with reserve amounts for preceding fiscal year
“Its annual financial statements, including any amounts held in reserve for the fiscal year immediately preceding the current annual disclosure;”
(2)(e)
Most recent financial audit or review results
“The results of its most recent available financial audit or review;”
(2)(f)
Insurance policies: company names, limits, deductibles, additional named insureds, expiration dates
“A list of all association insurance policies, including, but not limited to, property, general liability, association director and officer professional liability, and fidelity policies. Such list shall include the company names, policy limits, policy deductibles, additional named insureds, and expiration dates of the policies listed.”
(2)(g)
Bylaws, articles of incorporation, rules and regulations
“All the association's bylaws, articles, and rules and regulations;”
(2)(h)
Minutes of executive board and member meetings for the preceding fiscal year
“The minutes of the executive board and member meetings for the fiscal year immediately preceding the current annual disclosure;”
(2)(i)
Responsible governance policies adopted per §209.5
“The association's responsible governance policies adopted under section 38-33.3-209.5; and”
(1)(h.5)
Fee schedule: transfer fees, record change fees, and status letter charges
“A list of the current amounts of all unique and extraordinary fees, assessments, and expenses that are chargeable by the association in connection with the purchase or sale of a unit and are not paid for through assessments, including transfer fees, record change fees, and the charge for a status letter or statement of assessments due;”
(1)(b)(IX)
Reserve study policy (when prepared, funding plan, physical/financial analysis basis)
“When the association has a reserve study prepared for the portions of the community maintained, repaired, replaced, and improved by the association; whether there is a funding plan for any work recommended by the reserve study and, if so, the projected sources of funding for the work; and whether the reserve study is based on a physical analysis and financial analysis. For the purposes of this subparagraph (IX), an internally conducted reserve study shall be sufficient.”
“Unknown” is truthful. When a board-confirmed item has not been
provided, the certificate discloses it as “unknown” with an explanatory statement.
It never omits a required item and never fabricates an answer.
For an association that uses CommunityPay, title companies, escrow officers, agents, and
sellers can request a certificate without an email chain. The board reviews the
disclosures and approves; the certificate is generated from the live ledger and
delivered. For any other association, ask its board or its management company.
01
Request. Submit through the request form (or the Title Company API). The address is matched to the association and unit.
02
Board review. The request queues in the association’s Vault. The board confirms board-level disclosures and approves.
03
Generated. Live data is pulled from the ledger, the resale certificate is produced under C.R.S. §38-33.3-316, and a SHA-256 hash is stamped.
04
Delivered. The requestor is notified; a callback fires if one was provided. The certificate lives in the Vault with a full event log.
CommunityPay generates condominium resale certificates from live ledger data across every state
with a verified compliance profile. Each page details that state’s statute, disclosure
items, fee cap, and deadlines.
A resale certificate is only as trustworthy as the data behind it.
When it is generated from the same system of record that processes payments, tracks
reserves, and enforces governance controls, every figure is verifiable back to the
source transaction.
