01

What Oregon requires of the books

From the statutes, as the legal corpus holds them. The verified date is the day the value was last read against the statute's own text.

RequirementValueStatuteVerified
Records Response DeadlineWindow for the association to furnish requested information or written statement after an owner request. 10 business days ORS 94.670 (8)(a) May 14, 2026
Records Retention FloorORS 94.670(1) requires retention for the period specified in ORS 65.771, which sets a three-year floor for meeting minutes and financial statements under subse… 3 years ORS 94.670 (1) May 14, 2026
Condominium Reserve Study CadenceOregon Condominium Act (ORS 100.175(3)(a)) requires the board to annually determine reserve account requirements by conducting a reserve study or reviewing and… 1 years ORS 100.175 (3)(a) Sep 5, 2026
Planned Community Reserve Study CadenceOregon Planned Community Act (ORS 94.595(3)) requires the board to annually determine reserve account requirements by conducting a reserve study or reviewing a… 1 years ORS 94.595 (3) Sep 5, 2026

4 of the 10 statutory thresholds the corpus holds for Oregon concern the books. The full list, with every citation.

02

What arrives by the 10th

The books, any hour
The board and the manager read the ledger as it stands, not as of the last statement. Read access, around the clock.
Balance sheet
Every fund, every bank account, every receivable, as of month end.
Income statement against budget
The month and the year to date beside the budget the board adopted.
Bank reconciliation
Every account, to the statement, with the items in transit listed.
Delinquency by unit
Who owes what and for how long.
The check register
Every payment that left, who approved it, and what it paid.

In January, the annual statement package and the CPA's schedules, numbered and hashed. We never hold signing authority over funds. Bookkeeping is not an audit, review, or attestation engagement.

03

Firms that manage in Lincoln City

The management companies the public record ties to associations here. A manager who would rather not grow an accounting team with the next twenty associations keeps the relationship; we keep the books.

  • Bilby Tax & Accounting, LLC 1 association on record
  • Jetty Vacation House Lincoln City LLC 1 association on record
  • Tt Administrative Services, LLC 1 association on record
04

How it starts

Send the last balance sheet and bank statement. We write back within two days with what we see, every line a number from your own file, free, whether or not you hire us. If the books are clean, we say so, and the second opinion is the service. The read is also how we choose: we take on an association only where the read says its books can be kept to this standard, and we keep ten at a time.

Setup follows a cutover date: opening balances from the bank statements and the owner records, the chart of accounts, every owner's ledger, the first month reconciled. The statements arrive by the 10th from then on.