The books, any hour
The board and the manager read the ledger as it stands, not as of the last statement. Read access, around the clock.
Balance sheet
Every fund, every bank account, every receivable, as of month end.
Income statement against budget
The month and the year to date beside the budget the board adopted.
Bank reconciliation
Every account, to the statement, with the items in transit listed.
Delinquency by unit
Who owes what and for how long.
The check register
Every payment that left, who approved it, and what it paid.
The annual statement package and the CPA's schedules, numbered and hashed, so the audit or review starts from a closed year instead of a request list.
$1,500 once. We establish the opening balances as of a cutover date from the bank statements and the owner records, build the chart of accounts, open every owner's ledger, and reconcile the first month.
Hold signing authority over funds. The board or the manager approves every payment; we record it. Bookkeeping is not an audit, review, or attestation engagement, and the January package is prepared for the association's own CPA.
What we ask of you. One point of contact. Payments approved in the system, not by email. The invoices, and the bank statements where no feed delivers them, by the 5th. The read is also how we choose: we take on an association only where the read says its books can be kept to this standard, and we keep ten at a time.
Management companies
An accounting team that would rather not grow with the next twenty associations. We keep the books under the manager's eye; the manager keeps the relationship.
Large associations
Five hundred units and up, managed or self-managed, where the treasurer wants statements on a date and a reconciliation every month.
Self-managed boards
A treasurer who inherited a spreadsheet, or a QuickBooks file nobody reconciles.
Accounting firms
Not a client. Firms that keep association books run on the platform itself; see
pricing.
