01

What the Setup Includes

The $1,500 covers the work that stops most boards from ever getting real books: the setup. We do it with you, from whatever you have today.

Chart of accounts
Built from our association template library — operating and reserve funds segregated from day one.
Verified opening balances
Every account balance established as of a clean cutover date and tied to your bank statements.
Units and owners imported
Every unit, every owner, every current balance — including who is behind and by how much.
Bank accounts connected
Operating and reserve accounts linked with transaction feeds for ongoing reconciliation.
First month reconciled
We close your first month with you — bank reconciliation complete, every entry balanced.
Treasurer walkthrough
A working session with your treasurer. Every number on the screen, and where it came from.
The boundary: we set your books up correctly from a cutover date. Reconstructing years of prior history is a different job — if you need it, we quote it separately after seeing what exists.
02

How It Works

STEP 1
Send what you have
QuickBooks export, spreadsheets, bank statements, your last budget. Whatever exists, in whatever shape it's in.
STEP 2
We build
Chart of accounts, opening balances, units, owners, bank connections. Typically inside two weeks.
STEP 3
Review together
A working session with your treasurer. You approve the opening balances before anything goes live.
STEP 4
You run it
Assessments invoice on schedule. Payments post themselves. Reconciliation is a review, not a rebuild.
03

Who This Is For

Self-managed associations

Books living in spreadsheets, an aging QuickBooks file, or a binder. The board knows it works until the year it doesn't.

Boards leaving a manager

Taking the books back from a management company — or from one that was just acquired. Your records, in your association's name, on your ledger.

New treasurers

You inherited the position and the shoebox. Start your term with opening balances you verified, not numbers you were handed.

04

What "Clean" Means Here

Clean is not a description. It is a set of conditions the ledger enforces on every entry, every day, from the day setup completes.

Every entry balanced
Double-entry, enforced before posting. 18 automated guards evaluate every transaction — an unbalanced or out-of-period entry is rejected, not discovered later.
Funds segregated
Operating and reserve money cannot silently mix. Transfers between funds are explicit, logged, and visible to the board.
Bank-reconciled
Statement imports match against the ledger. The bank balance and the book balance agree, and you can see the proof.
Audit-ready
A trial balance a CPA can walk into. Daily integrity scans. An immutable record of every entry and who made it.
Disclosure-ready
When a unit sells, the resale certificate generates from live ledger data — not assembled by hand from old statements.
05

Questions Boards Ask

Is this an audit?
No. This is bookkeeping setup, not an audit, review, or attestation. When your association needs a CPA, your books will be ready for one — that's the point.
Whose data is it?
Yours. The ledger belongs to the association and exports at any time. If you leave, you leave with your books.
Is there a contract?
Month to month. The $1,500 covers setup; the $100 per month covers the platform. Cancel anytime.
Why only five per month?
Each setup gets verified opening balances and a working session with your treasurer. That takes hours, not minutes, and we don't compress it.
What if our books are a disaster?
Most are — that's why the cutover-date approach exists. We establish today's truth from bank statements and owner records, and history stays where it is unless you ask us to rebuild it.