Records Access and Retention

(1) An association must retain the following: (a) The current budget, detailed records of receipts and expenditures affecting the operation and administration of the association, and other appropriate accounting records within the last seven years; (b) Minutes of all meetings of its unit owners and board other than executive sessions, a record of all actions taken by the unit owners or board without a meeting, and a record of all actions taken by a committee in place of the board on behalf of the association; (c) The names of current unit owners, addresses used by the association to communicate with them, and the number of votes allocated to each unit; (d) Its original or restated declaration, organizational documents, all amendments to the declaration and organizational documents, and all rules currently in effect; (e) All financial statements and tax returns of the association for the past seven years; (f) A list of the names and addresses of its current board members and officers; (g) Its most recent annual report delivered to the secretary of state, if any; (h) Financial and other records sufficiently detailed to enable the association to comply with RCW 64.90.640 ; (i) Copies of contracts to which it is or was a party within the last seven years; (j) Materials relied upon by the board or any committee to approve or deny any requests for design or architectural approval for a period of seven years after the decision is made; (k) Materials relied upon by the board or any committee concerning a decision to enforce the governing documents for a period of seven years after the decision is made; (l) Copies of insurance policies under which the association is a named insured; (m) Any current warranties provided to the association; (n) Copies of all notices provided to unit owners or the association in accordance with this chapter or the governing documents; (o) Ballots, proxies, absentee ballots, and other records related to voting by unit owners for one year after the election, action, or vote to which they relate; (p) Originals or copies of any plans and specifications delivered by the declarant pursuant to RCW 64.90.420 (1); (q) Originals or copies of any instruments of conveyance for any common elements included within the common interest community but not appurtenant to the units delivered by the declarant pursuant to RCW 64.90.420 (1); (r) Originals or copies of any permits or certificates of occupancy for the common elements in the common interest community delivered by the declarant pursuant to RCW 64.90.420 (1); and (s) The preforeclosure information required by RCW 64.90.485 (21). (2)(a) Subject to subsections (3) through (5) of this section, and except as provided in (b) of this subsection, all records required to be retained by an association must be made available for examination and copying by all unit owners, holders of mortgages on the units, and their respective authorized agents as follows, unless agreed otherwise: (i) During reasonable business hours and at the offices of the association or …

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