Bill of Rights Act — Record Keeping; Owner Access

58-4616                K ANSAS O FFICE of   R EVISOR of S TATUTES -->                K ANSAS O FFICE of   R EVISOR of S TATUTES Home     About Us     Office Staff     FAQs     Contact Us    KS Constitution    Open Records     Statutes         Home About Us Office Staff FAQs Contact Us     KS Constitution Open Records Statutes Home >> Statutes >> Back Printable Format Previous  |  Next 58-4616. Record keeping requirements; records open to unit owners; copy fees. (a) The association, or its agents, must retain the following for five years unless otherwise provided: (1) Detailed records of receipts and expenditures affecting the operation and administration of the association and other appropriate accounting records; (2) minutes of all meetings of its unit owners and board of directors other than executive sessions, a record of all actions taken by the unit owners or board of directors without a meeting, and a record of all actions taken by a committee in place of the board of directors on behalf of the association; (3) the names of unit owners in a form that permits preparation of a list of the names of all unit owners and the addresses at which the association communicates with them, in alphabetical order showing the number of votes each owner is entitled to cast; (4) its original or restated organizational documents, if required by law other than this act, bylaws and all amendments to them, and all rules currently in effect; (5) all financial statements and tax returns of the association for the past three years; (6) a list of the names and addresses of its current board of directors' members and officers; (7) its most recent annual report, if any, delivered to the secretary of state; (8) financial and other records sufficiently detailed to enable the association to comply with other requirements of law; (9) copies of current contracts to which it is a party; (10) records of board of directors or committee actions to approve or deny any requests for design or architectural approval from unit owners; and (11) ballots, proxies, and other records related to voting by unit owners for one year after the election, action, or vote to which they relate. (b) Subject to subsections (c) through (g), all records retained by an association must be available for examination and copying by a unit owner or the owner's authorized agent: (1) During reasonable business hours or at a mutually convenient time and location; and (2) upon 10 days' written notice reasonably identifying the specific records of the association requested. (c) Records retained by an association may be withheld from inspection and copying to the extent that they concern: (1) Personnel, salary, and medical records relating to specific individuals; (2) contracts, leases, and other commercial transactions to purchase or provide goods or services currently being negotiated; (3) existing or potential litigation or mediation, arbitration, or administrative proceedings; (4) existing or potential matters involving federal, state, or local administrative or other formal proceedings …

Showing excerpt. Read full text on official source →