CIOA — Association Records; Copies; Fees

Sec. 47-260. Association records. Copies. Fees. (a) An association shall retain the following: (1) Detailed records of receipts and expenditures affecting the operation and administration of the association and other appropriate accounting records, including, but not limited to, records relating to reserve accounts, if any; (2) Minutes of all meetings of its unit owners and executive board other than executive sessions, a record of all actions taken by the unit owners or executive board without a meeting, and a record of all actions taken by a committee in place of the executive board on behalf of the association; (3) The names of unit owners in a form that permits preparation of a list of the names of all unit owners and the addresses at which the association communicates with the unit owners, in alphabetical order showing the number of votes each unit owner is entitled to cast; (4) The association's original or restated organizational documents, if required by law other than this chapter, bylaws and all amendments to the bylaws, and all rules currently in effect; (5) All financial statements and tax returns of the association for the past three years; (6) A list of the names and addresses of the association's current executive board members and officers; (7) The association's most recent annual report delivered to the Secretary of the State, if any; (8) Financial and other records sufficiently detailed to enable the association to comply with section 47-270; (9) Copies of current contracts to which the association is a party; (10) Records of executive board or committee actions to approve or deny any requests for design or architectural approval from unit owners; and (11) Ballots, proxies and other records related to voting by unit owners for one year after the election, action or vote to which they relate. (b) Notwithstanding any provision of the declaration or bylaws to the contrary, and subject to subsections (c) and (d) of this section, all records retained by an association shall be available for examination in person or electronically and for copying by a unit owner or the owner's authorized agent: (1) During reasonable business hours or at a mutually convenient time and location; and (2) Upon thirty days' notice in a record reasonably identifying the specific records of the association requested, provided the association shall, not later than five business days following the date of receiving such notice, provide the requesting unit owner or owner's authorized agent with two dates on which the records may be examined, copied, or both. (c) Records retained by an association shall be withheld from inspection and copying to the extent that they concern: (1) Personnel, salary and medical records relating to specific individuals, unless waived by the persons to whom such records relate; (2) Any unredacted paper or electronic ballot, any unredacted proxy form and any other unredacted record that identifies a vote cast by a unit owner; or (3) Information the disclosure of which would violate any law other than this chapter. (d) Records …

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